Meeting Minutes

Minutes of the June 24, 2010 Meeting of the Sullivan Striders Running/Walking Club.

Officers Present

Kim Klemen, Nancy Figueroa, Kim Flynn
16 other members present.

Membership Report - Myriam Loor was absent but gave Kim K. a report of 159 members.

Treasurer’s Report- Kim Flynn verbally stated $4,900.00 in the scholarship fund and $2,800.00 in the regular account.

Vice Presidents’ Report - Nancy Figueroa had nothing to report.  Patricia Fassetta was not present.

Secretary’s Report - Nancy Warth was not present but had given Kim K. items to give to give to Kim F. and Maryann M.

Old Business - Sullivan Renaissance project is moving along.  Work session was cancelled and Maryann M. will advise of rescheduled date.  Next Renaissance meeting will be held on June 25^th at 8:30 a.m., at Nonni’s in Mountaindale.   All donations are welcome to help fund the O&W Rails to Trails upcoming race.  Maryann mentioned having a committee meeting before the race. It was mentioned that the Striders are not the sole organizers of this event.  Woodridge, Fallsburg Action Committee and Mountaindale Action Committee are involved as well.

New Business- Scholarship committee get together at John and Kim Flynn’s house was a great success.  Kim K. thanked the Flynn’s for again hosting at their home. Of the 7 scholarship applications received, it was decided that 4 would be awarded. The scoring process determined Dave Wilbur and Morgan Hawkins as our top scholarship awards each receiving $1,000.00.  Kathryn Manzi and Anastacia Bowden will each receive $750.00.  The balance of funds from the scholarship money raised from Falling Colors will remain in the account and will be used next year should we fall short for donations and race participation.  Kim K. mentioned the dedication of the upcoming newsletter to Herbie Waterman and reminded people to submit their articles.  Kim K. welcomed possible new member, Jaimie Czirr, to the meeting.

Events- Orshii Boldis spoke about the upcoming Monster 10K/5K race on August 1^st.  Said the course will be the same as last year, an out and back.  Going to schedule club training runs on the Monster course possibly for July 8^th and July 22^nd.    Shout outs went various club members for their placings in the Classic 10K, R4 and Summer Solstice.  Harold Johnson arrived at the meeting having come from a thank you BBQ with Suzie Loughlin - Suzie told Harold to be sure to give us all a big Thank you" for the Striders helping with the bag stuffing, doing a  litter pluck and the donation received from the club. Harold said it was also discussed at the get together solutions to various problems i.e., people running with strollers, dogs and walkers starting up front.  Lap 4 Life race scheduled for June 26.  It was reported by Phil Peelor that their pre-registration had exceeded 500 people.  Reminder to all that next club run is from Kelly Desmond’s house!

Speakers- there were no schedules speakers for this month.

Meeting Minutes
Minutes of the May, 2010 Meeting of the Sullivan Striders Running/Walking Club

Officers Present:
Kim Klemen, Nancy Figueroa, Patricia Fassetta, Kim Flynn, Nancy Warth
15 other members present.

Membership Report - Myriam Loor gave report - to date 158 paid members.
 
Treasurer’s Report - Kim Flynn presented a detailed journal report of the expense activity to the present.  The balance of the Scholarship account is $4960.94 and the balance of the operations account is $****

Vice President’s Report - Nothing reported.

Secretary’s Report - submitted mail issues and gave Kim Flynn any checks that had come in. Gave Myriam all membership renewals that were received.  Trying to get information on Non-Profit Postage possibilities. 
 
Old Business - MaryAnn M. reported the ongoing work with the Sullivan Renaissance Program.  The work is going well and we have been thanked for all of our assistance.  We continue to work on the Rail Trail project.  Two dates are scheduled for June for cleanup.
MaryAnn M. also reported on the Scholarships that have come in – at this point only 3 – they are coming in a little slow this year.  No date was set at this time for the scholarship review meeting but John and Kim Flynn will once again host this event.


New Business - Want to set a date to visit Joyce Waterman.  A Thank You from Joyce was received and read.  Dennis T. has gathered quite a lot of pictures of Herbie and will put them together to give to Joyce.  Our next newsletter will be dedicated to Herbie and Myriam is looking for articles and stories.   We will be making a donation to the Federation for the Homeless in Monticello from the proceeds of the InterClub Race.    Anna Loor is collecting unused tee shirts from race directors to donate to the homeless and people in need.  If anyone has any they would like to donate just let Anna know.

Events - Some discussion on the race to be held July 25th to benefit the Rail Trail project.  MaryAnn Manza will be the Race Director.  $15 preregistration fee and $18 race day.  The race will start at 9 AM.  First 100 get tee shirts.

Speakers - Orshii spoke about the 10th Annual Monster 10K/5K which will be held on August 1, 2010.  Rise and Casa will be the beneficiaries of this year’s race.  As always they appreciate the assistance received from Sullivan Striders.

Also Jeff Johnson of CrossFit C2E  (Core 2 Extremities) gave a presentation on the particulars of CrossFit (www.crossfitC2E.com) in Chester, NY  stressing that all levels of abilities, all ages will benefits from CrossFit.  Program concentrates on cardio and weight strengthening.  A great presentation -he also offered all members a Free first visit.

Meeting Minutes
Minutes of the March 25, 2010 Meeting of the Sullivan Striders Running/Walking Club.

Officers Present - Kim Klemen, Nancy Figueroa, Kim Flynn
11 other members present.

Membership Report - Myriam Loor gave report.  To date, 145 members, two of which are new.

Treasurer’s Report - Kim Flynn presented a detailed ledger of deposits and expenses to date.

Vice Presidents’ Report - Nancy Figueroa had nothing to report.  Patricia Fassetta was not present.

Secretary’s Report - Nancy Warth was not present.

Old Business - With regard to the Bylaws - Kim K. stated that a copy of the same were forwarded to John Ferrara for his review and comments.  Just waiting to hear from him.  Kim K. gave an update on the Sullivan Renaissance Program. Application process has been finalized and reiterated the need for volunteers from the Striders to work the trail. Kim K also stated that the Renaissance group has asked if the Striders can help with a walk/run event to raise money for our project.  We agreed.  Tom Manza spoke briefly of the project as did John Flynn, that the goal for the O&W Rail Trail is to complete a 26 continuous mile section (are we thinking marathon???)  Maryann Manza suggested the club donate a sitting bench with the Strider’s name on a plate.  Kim K. asked for volunteers for the 30K.  Andy K. volunteered.  Kim K., Myriam and Brian Cavanagh to mark the course the night before.  Interclub Challenge - Kim K. is going to form a committee as we are the host club, there are things that need to be done and we need volunteers.  ORC was recruiting at their weekly track workout. RRR will have a slightly smaller turnout due to a Masters ½ marathon that weekend in Central Park - Bronx has backed out and is not coming.  Kim F. suggested a new walk category that was agreed to by all clubs.  Non-gender top 4 will be awarded points.  All others one point.  Race Around Briggs is no more. Race Director moved.  Singlets - there much discussion over the color.  Decided on Kelly Green and Kim Flynn will discuss the logo with the vendor and decide on colors for the logo. 

New Business - RRCA insurance.  There was a lapse in coverage which Nancy Warth took care of.  Secured insurance binders for the club, Interclub and Wurtsboro Mt. 30K.  In the process learned that, as we are a not-for-profit club, we automatically qualify for 501C status through RRCA.  It is free with membership to RRCA.  R4 sponsorship was discussed and will discuss at next month’s meeting as to the amount of donation.  Andrew Kalter discussed socks with our logo and club colors on them.  Brought in a sample pair from his cycling club.  Everyone liked them and Myriam may want them for the 30K in 2011.

Events - Myriam gave an update for the 30K.  107 pre-registered.  Less than this time last year but expecting a lot on race day since weather is to cooperate.  Volunteers were very difficult to get this year.  Kathleen and Myriam donated approx. $200.00 worth of water, gatorade and gels leftover from CLHM.  She was able to get knit hats at half the price as they were on closeout.  Saved approx. $700.00!  Myriam gave a post race report for CLHM.  488 participants on race day but had 615 registered.  Discussed the food shortage and suggestions were made to give each runner a meal ticket and all others can eat for a fee. 

Speakers - there were no schedules speakers for this month.

Meeting Minutes
Minutes of the February, 2010 Meeting (Actually held on March 4th because of the storm) of the Sullivan Striders Running/Walking Club

Officers Present:
Kim Klemen, Nancy Figueroa, Patricia Fassetta, Kim Flynn, Nancy Warth
16 other members present.

Membership Report – Myriam Loor gave report -   At year end 2009 we had 159 members, to date 137 have renewed their membership for 2010.

Treasurer’s Report – Kim Flynn presented a detailed journal report of the expense activity of 2009 through to the present.  The balance of the Scholarship account is $*,*** and the balance of the Operations account is $*,***. 

Vice President’s Report – Nancy Figueroa suggested some possible activities.  I.E. roller skating, bowling. 
 
Secretary’s Report  - submitted mail issues and gave Kim Flynn any checks that had come in. Gave Myriam all membership renewals that had come in and any Wurtsboro 30k applications.
 
Old Business - they are putting together a committee to review and amend the current by-laws.  Please email Kim K. if you would like to be part of said committee.  John Ferrara was present and was asked if he would be part of the committee to offer any legal advice needed.  He agreed.  Kim K. gave an update on the Sullivan Renaissance Program and the Striders will be assisting with a 5 mile section of the O & W rail trail beginning in Woodridge.  No dates set at this time.  Kim K. reported the status of the Interclub on  April 25, 2010.  The Entertainium has been reserved.  We will have to make plans for food.  Kim K. indicated she is researching singlets. Needs to go to our local apparel place, Everyday Apparel & Awards, to see what they can do for us.

New Business - Melinda Ketcham from Delaware Highlands Conservancy is taking on a trail mapping project in Sullivan County and needs volunteers. 

Events - Myriam gave an update on the Celebrate Life Half Marathon being held on Sunday March 14th.  They had 490 registered runners at this point and expect about 600.  Donations are low.  They do need water to be donated.   The Striders donated $250 to the event.    Also discussed the Wurtsboro 30K which will be held on March 27 – volunteers are needed to work the course.  This is a Striders event so we really need the Striders to support it – all proceeds from this event are for club expenses throughout the year.

Speakers - there were no scheduled speakers this month but Marcia Peelor planned cake to celebrate Phil’s birthday – yummy cake made by Kim K’s Mom Dawn – and everyone enjoyed it all.

Meeting Minutes Minutes of the January 28, 2010

Officers Present:
Kim Klemen, Nancy Figueroa, Patricia Fassetta, Kim Flynn, Nancy Warth
19 other members present.

Membership Report – Myriam Loor gave report -   At year end 2009 we had 159 members, to date 73 have renewed their membership for 2010.

Treasurer’s Report – Kim Flynn presented a detailed journal report of the expense activity of 2009 through to the present.  The balance of the Scholarship account is $*,*** and the balance of the Operations account is $*,***.  It was reported that Harold Johnson attended the meeting to transfer control of the accounts from the outgoing Treasurer, Roger Hourihan, to the incoming Treasure, Kim Flynn as a non-officer witness.  He will also be doing an audit of the books to start the new term.

Vice President’s Report – Patricia Fassetta updated everyone on the research she is doing with regards to purchasing clothing for the Striders such as singlets, shorts, tops etc.  Kim Flynn said she has always had good luck with Everyday Apparel and Myriam Loor reported she has always had good luck with Screen Gems – so Patricia has some more sources to research. 
 
Secretary’s Report  - submitted mail issues and gave Kim Flynn any checks that had come in. Gave Myriam all membership renewals that had come in and any Wurtsboro 30k applications.
 
Old Business – Kim Klemen, Nancy Figueroa and Kim Flynn presented final numbers on 2009 Falling Colors Race.  Income $*,*** ($*,*** donations, $*,*** race fees), expenses $*,*** giving profit of $*,*** for the 2010 Scholarship Awards.  There was some discussion of taking 10% of the profits for club for operating expenses but since we really don’t have a need at this time no vote was taken and this issue will be reviewed again in May.  A couple of years ago it was voted upon that all profits from the Falling Colors race will go to scholarships so as long as we have operating dollars, which we received from the Wurtsboro 30K, we should have no need to take money from the scholarship fund for expenses.

Interclub has been changed to April 25, 2010 and is being hosted this year by the Striders. Kim K. is making arrangements to reserve the Emerald Green Entertainium so the Striders will have to cover the cost of renting the facility – usually $75.  That should be the only expense of the race.  The $5 fee charged usually is given to a local charity.

Bill Norton spoke on the Roosa Gap race that’s held each September asking Striders for help with regards to organizing this event.  The Striders have agreed to assist in this venture.


New Business – Kim K. has reviewed the current by-laws and felt they are very vague and would like to set up a committee to review and update these by-laws during the upcoming year.  No action was taken at this time.

There was a vote on club contributions for mixers and it was voted that the club would cover the cost of the food but not of any drinks.

Tom Manza and John Flynn gave an update on the Sullivan Renaissance Program meetings that they have attended with the purpose of seeing if there was anything the Striders could provide to the program.  The one project that would be of interest to the runners is the Rail Trail from Liberty to Wurtsboro (26 miles) that is being considered but at this stage the project is above our abilities.  Should there be a need at some point for land clearing or anything along those lines the Striders will lend a hand.  For now we’re just lending our name for their use in researching grant opportunities.

Speakers – the evening’s speaker was Frank Colella, fellow Strider and Orange Runners Club member who gave an overview of injuries runners are prone to and recommended cures.   From Plantar Fasciitis to ingrown toe nails and everything in between –to summarize would never give the presentation justice.  Entertaining to say the least and very informative.  He also gave a summary on his running history from his high school days to the present.  A great turnout, a great meeting and the new team is off to a great start.